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Privacy Policy

Learn how we handle your data.

Privacy Policy

Last Updated: November 20, 2025

We at Qin Systems (“we,” “us,” “our,” or the “Company”) respect your privacy and are committed to only collect and use information in ways that are most useful to you and in a manner consistent with your rights and obligations under the law.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [www.qinsystems.com] (the “Site”), create an account, submit reviews, request information, or otherwise interact with our services (collectively, the “Services”). This privacy policy applies only to your use of our site and does not extend to any websites that are linked to from our site.

Please read this policy carefully. By using the Services, you agree to the in this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

a. Information You Provide Directly

  • Information from forms you fill on site (eg: Name, email address, company name, job title, phone number);
  • Profile information and photos (when you create an account);
  • Content you submit (reviews, comments, messages, survey responses);
  • Payment information (processed through secure third-party processors).

b. Automatically Collected Information

  • IP address, browser type, device information, operating system;
  • Usage data (pages viewed, time spent, referring URLs);
  • Cookies, pixels, web beacons, and similar technologies.

c. Information from Third Parties

  • Publicly available professional information (e.g., LinkedIn profile data if you sign in via OAuth);
  • Data from analytics providers, advertising networks, and data enrichment services.

2. How We Use Your Information

We use your information to:

  • Provide, operate, and improve the Services we provide you;
  • Authenticate and verify the authenticity of reviews;
  • Personalize your experience and display relevant content/recommendations;
  • Communicate with you (transactional emails, newsletters, product updates);
  • Detect and prevent fraud, fake reviews, and abusive behaviour;
  • Conduct research and analytics;
  • Offsite and Target advertisements;
  • Comply with legal obligations.

3. Cookies and Tracking Technologies

We and our third-party partners use cookies, local storage, pixels, and similar technologies for:

  • Essential functions (eg: login, security);
  • Analytics (eg: Google Analytics – to help understand how visitors use our site);
  • Advertising and retargeting (eg: Facebook Pixel, Google Ads, etc.);
  • Functionality and personalization.

You can control cookies through your browser settings.

4. Sharing and Disclosure of Information

We may share your information with:

  • Service providers (hosting, cloud services, email delivery, payment processors, analytics) under strict confidentiality agreements;
  • Vendors and partners whose products or services syou express interest in (e.g., when you request a demo or download content);
  • Affiliated companies within our corporate group;
  • Law enforcement or authorities when required by law;
  • Successors in the event of a merger, acquisition, or sale of assets.

5. International Transfer

We may transfer the personal information we collect from you to countries outside the European Economic Area (EEA) and store it there. It may also be processed by staff or partners working for us outside the EEA.

If you are located in the EEA, we will only transfer your personal information outside the EEA if it is properly protected — for example, by using the official standard contractual clauses approved by the European Commission (Article 46 GDPR), or by getting your explicit consent first.

6. Data Security

We implement reasonable technical and organizational measures to protect your data. However, no method of transmission over the internet or electronic storage is 100% secure.

Please note that you are responsible for maintaining the security of your credentials used to access any service or account and you must report suspected unauthorized access to us.

7. Data Retention

We retain personal information only as long as necessary for the purposes described in this policy or as required by law. Review content may be retained indefinitely for integrity and archival purposes.

8. Your Privacy Rights

Depending on where you live, you may have special privacy rights, and we will help you use them. These include the right to:

·       Access, correct, update, or delete your personal information;

·       Opt out of marketing communications;

·       Opt out of the “sale” or “sharing” of your personal information (CCPA/CPRA);

·       Limit use of sensitive personal information;

·       Object to or restrict certain processing (GDPR);

·       Withdraw consent where processing is based on consent.

8.1 Right to Delete Your Data

All users can ask us to delete their personal information at any time by contacting us. Upon receiving request, we will verify your identity and process the  deletion of your data. We may have to keep some information if the law requires it or for legitimate business reason.

8.2 Right to Correct Wrong Information

California residents can ask us to fix inaccurate personal information we have about them. We will make reasonable corrections once we verify your request.

8.3 Right to Opt-Out of Sale or Sharing of Personal Information

As a California resident, you have the right to direct us not to sell or share your personal information for cross-context behavioral advertising by submitting us a request.

Once you opt out, we’ll apply it to that browser or device right away. We honor Global Privacy Control (GPC) signals for opt-out preference signals under applicable law.

9. Children’s Privacy

Our Services are not directed to individuals under 18. We do not knowingly collect personal information from children under 18.

If you are under 18, do not use or provide any information on the site. Should an individual whom we know to be under the age of 18 send personal information to us, we will delete or destroy such information as soon as reasonably possible. If you believe we might have this type of information, please contact us.

10. Third-Party Links

Our Site may contain links to third-party websites. We are not responsible for their privacy practices.

11. Changes to This Privacy Policy

We may update this policy from time to time. We will notify you of material changes by posting the new policy on this page and updating the “Last Updated” date. Continued use of the Services after changes constitutes acceptance.

12. Contact Us

Fo inquiries regarding this Privacy Policy, please contact us:

Email: support@qinsystems.com